Feature

Shift Management

Shift management, as part of a Tempo time and attendance system, plays a crucial role in organizing and optimizing workforce scheduling.

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Shift Scheduling

Shift Creation

Allows managers to create shifts for different times, days, and teams. Shifts can be defined for regular working hours, night shifts, rotating shifts, or split shifts.

Employee Assignment

Employees can be assigned to specific shifts based on their roles, skills, availability, and labor needs. This helps in ensuring that all necessary positions are covered during each shift.

Recurring Schedules

Supports the creation of recurring shift patterns that automatically repeat over a set period, reducing the need for manual re-entry of common shifts each week or month.

Shift Templates

Reusable Shift Templates

Frequently used shift configurations (such as morning, afternoon, night, split, or weekend shifts) can be saved as templates and reused across multiple employees, teams, and locations.

Conflict Resolution

Integration with Absence Management

Integrates with the absence management features, allowing employees to request time off directly through the system. Managers can see these requests when scheduling shifts to ensure they don’t schedule someone who has approved time off.

Real-Time Calculation of Planned Hours

Dynamic Updates

As shifts are assigned or modified, the system automatically calculates the total planned hours for each employee. This includes regular hours, overtime, and any special categories of hours such as night shifts or holiday hours.

Visualization

The planned hours are displayed in an easy-to-understand format, integrated into the scheduling calendar or dashboard. Managers can see at a glance how many hours each employee is scheduled to work over a day, week, or custom time period.

Mobile Accessibility

Support for Mobile Devices

Employees can access the scheduling system via a mobile device, allowing them to view their schedules on the go. This increases accessibility and convenience, particularly for field-based or remote workers.

Live Updates

Any changes made to the shift schedule (like shift swaps or cancellations) are updated in real-time, ensuring that all team members have access to the most current schedule.

Calendar View of Schedules

Visual Layout

Displays the entire schedule in a calendar format, with shifts markedon specific dates and times. This includes daily, weekly, and monthly views, for one or more employees.

Color Coding

Uses color coding to differentiate between various types of shifts, departments, or roles. For example, morning shifts might be blue, evening shifts could be orange, and night shifts might be purple. This makes the calendar visually easy to scan and understand.

Interactive Interface

Users can click on any shift to get more detailed information, such as the employee assigned, shift duration, total planned hours, specific tasks or roles.

Weekly Time Line

Employee Listing

Employees are listed vertically on the left side of the view, usually in alphabetical order or sorted by department or role.

Weekly Plan Display

The right side of the layout extends horizontally across the screen, showing each employee’s scheduled shifts for the week. This can include start and end times, shift lengths, and any specific duties or notes associated with each shift.

Print-Ready Formatting

Automatically formats the weekly schedule into a print-friendly layout, ensuring that all information is clear and easy to read.

Frequently Asked Questions

How does shift planning and repetition work?

Does the system prevent scheduling conflicts with approved leave?

How do employees access their schedule and updates?

Find more FAQs here

What users say about Tempo

Thank you for all your care, the Tempo application is TOP!

LANEKS d.o.o. - Boris Bogar

We are very satisfied with the application. It is easy to use and allows us to accurately track work hours, breaks, and location.

SIVAC d.o.o. - Alja Ašenberger

It suits us perfectly. Everything is great. Nothing to add.

SMAGENTA d.o.o. - Sandi Lupšina

We have implemented the TEMPO time-tracking application. I must say that they are very prompt; every request or issue we had was resolved the same day or the next. They took into account what was important to us individually. We are satisfied with the application, and the level of customer service is also very high, which I believe is what matters most these days. I am more satisfied with our internal relationships and the organization we achieved by choosing this application than with the legal compliance aspect.

Harvey d.o.o. - Tomaž Mlinar

With the Tempo time-tracking application, our company has gained speed in reporting, reliable tracking of leave and sick days, and an easy overview and control over work clock-ins and clock-outs. The investment in the TEMPO timeclock immediately proved to be a good decision, especially when we were audited by labor inspectors shortly after implementing electronic records; they even praised us for it. I also want to commend the entire front-end and back-end team for their efforts in implementing new features, as well as their quick responsiveness and friendliness!

Goldin d.o.o. - Sebastijan Sintič